REGISTRATION

Online registration is open: access the registration website here


For specific questions regarding registration, please contact: registration@ehs2021.org

 

REGISTRATION FEES

All rates indicated below include a 10% VAT (at the current rate on the day of printing).

Attendee in Lille
CATEGORIE

Early bird

until 04/08/2021   

After deadline

from  05/08/2021  

Physician Members  450€ (VAT incl.) 490€ (VAT incl.)
Physician Non-Members  520€ (VAT incl.) 570€ (VAT incl.)
Resident / Subsidised* 300€ (VAT incl.) 350€ (VAT incl.)
Students / Physiotherapists*  150€ (VAT incl.) 200€ (VAT incl.)
Industry (Non exhibiting) 350€ (VAT incl.) 400€ (VAT incl.)
Exhibition only pass 72€ (VAT incl.) 72€ (VAT incl.)

 *Please provide a certificate of your Head of Department

Virtual Delegate
CATEGORIE

Early bird

until 04/08/2021   

After deadline

from  05/08/2021  

Physician Members  225€ (VAT incl.) 245€ (VAT incl.)
Physician Non-Members  260€ (VAT incl.) 285€ (VAT incl.)
Resident / Subsidised* 150€ (VAT incl.) 175€ (VAT incl.)
Students / Physiotherapists*  75€ (VAT incl.) 100€ (VAT incl.)
Industry (Non exhibiting) 175€ (VAT incl.) 200€ (VAT incl.)
Exhibition only pass 36€ (VAT incl.) 36€ (VAT incl.)

 *Please provide a certificate of your Head of Department

 

Early bird registration fees are available until Wednesday 04 August 2021, midnight CET. 
From Thursday 05 August 2021 late registration fees apply for every new registration.

All participants must be registered and are urged to register in advance on our secure server by paying with your credit card or by bank transfer.

Online registration is mandatory. Registration by phone will not be processed.
Registrants will receive an e-confirmation with an invoice, which will include the amount of Value Added Tax (VAT) to be paid. 
This e-confirmation should be presented upon arrival at the welcome area.

 

REGISTRATION FEES INCLUDE
 
Attendee in Lille
  • Access to the venue
  • Admission to all congress sessions, coffee breaks, lunches and technical exhibition
  • Congress documents (final programme, abstracts book, congress bag)
  • A year-access to the digital platform (starting on 09 September 2021) to watch replay of the sessions and consult the e-poster presentations
Virtual delegate
  • Access to the digital platform
  • Broadcast of all congress sessions (either live-streamed from Rooms Pasteur / Europtop or available in replay for Rooms Artois 1 / Artois 2 / Hainaut within a few hours), e-poster presentations and virtual exhibitors presentation pages
  • Downloadable Congress documents (final programme, abstracts book)
  • A year-access to the digital platform (starting on 09 September 2021) to watch replay of the sessions and consult the e-poster presentations

 

REGISTRATION  MODIFICATION  & CANCELLATION POLICY 

 

Cancellation policy

Registration cancellation must be notified by email to the Congress secretariat under the following conditions:

  • Registration cancellation received UNTIL 04 August 2021: reimbursement of 50% of total amount paid.
  • Registration cancellation received FROM 05 August 2021: no reimbursement.

Reimbursements will occur after Congress and no reimbursement request will be accepted AFTER 10 October 2021 included.

 

Registration modification

Registration modification (physical to virtual or virtual to physical) received until 04 August 2021:

  • For physical to virtual: reimbursement of the difference between the two fees, plus 40 € due for administrative fees.
  • For virtual to physical: the difference between the two fees due, plus 40 € due for administrative fees.

From 05 August 2021, in the case of physical to virtual registration modification, there will be no reimbursement of the difference between the two fees, as we will start placing orders to the suppliers.

 

Congress format modification

In case of a change of format from a hybrid congress to a virtual congress, all registrations will be automatically transformed as virtual registrations and participants will be reimbursed of the difference between the physical and the virtual fees.

 

 

PAYMENT CONDITIONS & METHODS OF PAYMENTS

  • Credit card:

Only Eurocard/MasterCard, Visa and American Express are accepted. Please note that the merchant name that would appear on your credit card statement would be “MCIFrance".

  • Bank transfer – please make your payment to:

EHS 2021 - MCI FRANCE, 25 Rue Anatole France, 92300 Levallois-Perret, France
CREDIT LYONNAIS – Agency: Le Crédit Lyonnais – ESDC LYON GDS COMPTES
Bank code : 30002 - Sort code : 05666 – Account : 0000060133P – Key : 15
BIC : CRLYFRPPXXX – IBAN: FR91 3000 2056 6600 0006 0133 P15

All payments are to be made in Euros (EUR). VAT may increase without notice and any such change will be reflected in final rates.

Please indicate the participant's name, identifier and “EHS 2021” on ALL payments (for example, EHS21-I/XX). All costs are to be borne by the ordering customer. Please note that payments made by bank transfer could be subject to fees payable to your local bank.

  • Please note that payment by cheque is not accepted.


An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.

Full payment of all items is requested when registering (by credit card or by bank transfer). No confirmation or invitation letter will be sent until MCI has received the payment.

After Tuesday, 17th August 2021, only payments by credit card will be accepted.

Modifications and/or new registrations made on-site will require immediate payment (by cash or credit card).


In accordance with DIRECTIVE 2011/7/EU, late payment interest will be charged in the amount of 8% above the European Central Bank’s base reference rate.

 

GENERAL CONDITIONS

 

DATA PRIVACY POLICY

For further information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy: https://www.mci-group.com/privacy-statement 

 

INSURANCE, RELEASE AND WAIVER OF LIABILITY

It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. EHS 2021 and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the congress’ participants and accompanying persons.
EHS 2021, MCI, Lille Grand Palais and official hotels are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual) in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.
The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.

 

MINIMUM AGE

Registration and/or admittance to the congress shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect. Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to congress staff upon request. By registering to the congress or entering the congress you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all of the Terms and Conditions of this congress.

 

FORCE MAJEURE

EHS 2021, the hotel and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the Hotel from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.
 
 

CLOSURE OF A HOTEL

Should above mentioned offered hotel(s) close between the date the contract was signed and the start of the event, MCI will do its utmost to offer alternative options to the client. If the client confirms such an alternative option, MCI will not be responsible for any difference in rates. Should the client decline the option and book in another hotel outside of MCI’s block, pre-payments made by the client for the closing hotel(s) would be reimbursed by MCI.

 

PHOTOGRAPHY/VIDEOGRAPHY DISCLOSURE

As a registered attendee of the congress, you agree to grant permission for EHS and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize EHS and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing EHS programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness
appears; that these materials will become the property of EHS and MCI.

 

VISA

Please visit the following website http://visahq.com/ to check if you require a visa for France.
Citizens of other countries may need a visa. Please contact your travel agent or the nearest France diplomatic authorities for further information. If you should need a visa, please apply early enough to allow sufficient handling time to the authorities.

During the reservation process, please tick the box and fill in the corresponding questionnaire in order to receive your Visa invitation letter. Please note that the VISA invitation letter will only be sent to participants who have paid their reservation fee.
Please note that neither EHS nor MCI will be able to contact or intervene with any Embassy or Consulate office on behalf of a registrant. The invitation letter does not financially or legally obligate EHS or MCI in any way. All expenses incurred in relation to the event and to obtaining a visa are the sole responsibility of the registrant. EHS and MCI do not accept any responsibility for travel, accommodation and/or other costs incurred due to the rejection of a registrant’s visa application.

 

ACCOMMODATION

MCI is mandated for the organization of the congress EHS2021.

Accommodation for individuals

It will be possible to book your accommodation with the congress registration, the Online reservation will be available from June 2021.

Accommodation for groups

Hotel rooms with special rates are reserved for groups participating in the congress in various hotels of different categories near the congress centre.

For your reservation requests and your specific questions regarding group accommodation, please contact:  registration@ehs2021.org

Room reservation will be made upon availability on a first-come, first-served basis.

Please note that no shuttle services will be provided by the congress between the congress hotels and the venue Lille Grand Palais.

 

By continuing to browse this website, you accept cookies which are used to offer a personalized experience on our website, generate statistics and realize advertising or social network tracking. Find out more about our Privacy & Cookie policy and how to manage them on your browser. You can change your cookie settings at any time.

Ok Read more